📥
Enquiries Arrive Scattered
WhatsApp messages, calls, PDFs and email can contain different pieces of the same requirement. The team first needs one structured enquiry record.
Focus: item · specification · quantity · delivery · customer questions
3-Hour Practical Workshop · Rajkot
T. N. Rao College·Rao Information Technology
AI for Sales and Quotations
More Clarity. Faster Quotations. Less Owner Dependency.
ઇન્ક્વાયરી આવે છે. પણ quotation અટકી જાય છે?
For Rajkot businessesManufacturersIndustrial SuppliersDistributorsTraders
Before → After sales & enquiry workflow
Customer Enquiry3 DETAILS MISSING
ProductIndustrial Bearing
Quantity200
Variant / SpecificationMissing
Delivery RequirementMissing
Freight / Commercial DetailMissing
Structure EnquiryFlag Missing DetailsHuman CheckQuotation DraftFollow-up
The Real Quotation Desk
Enquiry આવી ગઈ. Quotation હજી બાકી છે?
A quotation can wait because the specification is incomplete, a rate needs checking, delivery or freight is unclear, or the next approval is still with the owner.
What the workshop works on
Make the enquiry visible before the quotation is prepared.
Use ChatGPT Plus, Google Sheets and Google Docs to organise enquiry information, identify what is still missing, prepare a checked draft and keep the next follow-up visible.
When every rate check, clarification and quotation approval comes back to the owner, the sales process waits.
Built around Rajkot business realities
Machine Tools & CNCFoundry & CastingAuto / Engineering PartsPumps / Diesel / Agri EquipmentBearings & Industrial SupplyPlastic / Extrusion MachinerySnacks / Food ProcessingDistributors & Traders
Real Operating Problems
Where the enquiry-to-quotation process gets stuck.
The workshop starts with the business workflow first. AI is used only where it helps organise, check and move the work forward.
❓
Missing Details Before Quoting
Variant, size, technical specification, freight, delivery expectation or other commercial information may still be incomplete.
Focus: flag what is missing before a quotation draft is prepared
₹
Rates Need Rechecking
Supplier or material rates can change. The team needs a visible rate source, effective date and approved basis before using a price in a quotation.
Focus: verified rate log → approved quotation input
👤
Too Much Waits on the Owner
Routine clarification, rate checks and draft review can keep returning to the business owner even when the team could prepare the information first.
Focus: team prepares · owner decides commercial exceptions
↻
Follow-up Gets Lost
A quotation may be sent, but the next call, revised requirement, customer reply or follow-up date is not always visible in one place.
Focus: quotation status · next action · owner · date
Practical Workflows
See the 3 Sales & Quotation Workflows We’ll Build.
The examples use business-safe, sanitised information. Pricing, discounts, taxes, commercial terms and final approval remain with the business.
Workflow 01
Turn a scattered enquiry into a structured requirement sheet.
ChatGPT Plus helps organise the information already supplied by the customer. Google Sheets holds the enquiry fields. Missing specifications are flagged before the quotation team moves ahead.
Enquiry receivedStructure fieldsFlag missing detailsTeam verifies
Commercial boundary: AI does not invent specifications, quantities, delivery commitments or customer requirements. The team verifies the enquiry before quoting.
Enquiry Requirement SheetWorkshop demo
Field
Customer Input
Status
Next Action
Item
Bearing
Ready
—
Qty
200
Ready
—
Variant
—
Missing
Ask customer
Delivery
—
Missing
Confirm date
Workflow 02
Keep daily rate checks visible before a quotation is drafted.
A Google Sheet can log the source, effective date and approved rate basis. ChatGPT Plus can help organise the rate information and prepare the quotation draft in Google Docs after the business has verified the inputs.
Check sourceRecord effective dateUpdate SheetPrepare Doc draftHuman approval
Commercial boundary: AI does not approve selling price, margin, discount, tax treatment or commercial terms. Final quotation approval remains with the business.
Daily Rate → Quotation DemoIllustrative data only
Date
Rate Basis
Change
Verified
16 Oct
₹XX.XX
—
Yes
17 Oct
₹XX.XX
Check
Pending
18 Oct
₹XX.XX
Updated
Yes
Quotation Draft — Google Doc
Workflow 03
Keep the next follow-up visible after the quotation is sent.
Google Sheets tracks quotation reference, sent date, customer status, next action and responsible person. ChatGPT Plus can help draft a follow-up message using the verified context already in the tracker.
Quotation sentStatus visibleNext dateDraft follow-upTeam acts
The team decides when and how to follow up. AI assists with organisation and drafting; it does not promise delivery, price changes or commercial commitments.
Follow-up TrackerWorkshop demo
Q-1024 · ABC EngineeringSent 16 Oct · Customer reviewing
Call 18 Oct
Q-1025 · XYZ TradersSpecification revised
Revise draft
Q-1026 · Industrial BuyerNo response after quote
Follow-up
3-Hour Practical Workshop
Bring One Real Enquiry. Build One Practical Workflow.
The workshop is built around your actual sales work — not a generic AI lecture.
1
Map it
Bring one safe, sanitised enquiry and identify where details, rate checks, approvals or follow-up are slowing the process.
2
Build it
Use ChatGPT Plus, Google Sheets and Google Docs to build a practical enquiry-to-quotation workflow with trainer guidance.
3
Leave with it
Leave with an enquiry-to-quotation worksheet and follow-up tracker you can adapt for your business.
Structured enquiry sheet
Checked quotation-draft workflow
Follow-up tracker
Event Location & Details
T. N. Rao College
VenueT. N. Rao College
AddressBehind Saurashtra University Campus, Kalawad Road, Rajkot - 360005
Near Saurashtra University Campus, Kalawad Road.
📍 Open in Google Maps
Technical Guide
Technical Guide
Dr. Tirthraj Barot
CEO, Rao Information Technology · Ph.D. in AI
Practical focus: structure real sales and quotation workflows with appropriate AI assistance while keeping pricing, discounts, taxes, commercial terms and final quotation approval with the business.
T. N. Rao CollegeRao Information TechnologyTNR WorkLab
Quick Answers
Before You Reserve
Rajkot manufacturers, industrial suppliers, distributors, traders, SME owners, sales managers and quotation teams. It is especially relevant for plastics, casting, forging, machine parts, industrial supply and food-processing related businesses.
Bring a laptop and one safe, sanitised enquiry or quotation example from your business. Remove confidential customer information, undisclosed rates and private contracts.
No. AI assists with organising information, identifying missing details, drafting and follow-up planning. Your business remains responsible for rates, margins, taxes, terms and final approval.
No. The workshop uses practical Google Workspace workflows and ChatGPT Plus. The focus is on your sales and quotation process, not programming.
Only 15 seats
Bring One Real Enquiry. Build One Practical Sales Workflow.
18 October 2026 · 10 AM–1 PM · T. N. Rao College, Rajkot · ₹599 per person